Donegal Centre for Independent Living (DCIL) gathers and processes your personal information in accordance with this privacy notice and in compliance with the relevant data protection regulation and law. This notice provides you with the necessary information regarding your rights and obligations, and explains how, why and when we collect and process your personal data.
Information That We Collect
DCIL processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than already specified in this notice.
The personal data that we collect is: -
- Date of Birth
- Home Address
- Email Address
- Home Telephone Number
- Mobile Telephone Number
- PPSN Number
- Bank Details
- Driver's License Number
- Special Category Data (i.e. health/medical information)
We collect information in the following ways: -
- Job Application/Employment forms and CV's
- Garda Vetting forms
- Service Referrals
- Service Users'/ Leaders' Review forms
- Service Level Agreements
How We Use Your Personal Data (Legal Basis for processing)
DCIL takes your privacy very seriously and will never disclose, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice.
The purposes and reasons for processing your personal data are detailed below: -
- We collect your personal data in the performance of a contract or to provide a service
- We collect and store your personal data as part of our legal obligation for business accounting and tax purposes
- We may occasionally use your image to promote DCIL but we will always seek your consent to do so
You have the right to access any personal information that DCIL processes about you and to request information about: -
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.
Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. DCIL uses third-parties to provide the below services and business functions, however all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidential and security measures. We share your personal data with the following categories:
For tax purposes, we share your personal data with our accountant. This includes sharing invoices and payroll details for the purpose of completing our end of year accounts. Our accountant is located in Ireland.
For insurance and legal purposes, we will share your personal data with our insurance companies when required to do so. This includes supplying personal data under the requirements of our contract with the insurance company or in relation to a claim that we make or receive. Our insurance companies are located in Ireland and the UK.
For information technology purposes, we share your personal data with our IT security company. This includes supplying personal data for the purpose of making backups should data be destroyed in error. Our IT Security Company is located in Ireland.
DCIL takes your privacy seriously and we take every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: - SSL, encryptions, practices, restriction, IT, authentication etc.
Consequences of Not Providing Your Data
You are not obligated to provide your personal information to DCIL however, as this information is required for us to provide you with our services or to employ you, we will not be able to offer our services or contracts of employment without it.
How Long We Keep Your Data
DCIL retains your personal data for as long as necessary to provide you with our services as our client or to employ you. DCIL is required under tax laws to keep your personal data for 6 years, accounting records for a period of 6 years after the end of the financial year and insurance records for a period of 7 years.
Special Categories Data
Owing to the services that we offer, DCIL sometimes needs to request sensitive personal information from our clients to carry out these services. Where we collect sensitive personal data, we will only request the information required for the specified purpose. The performance of a contract and consent are the legal basis for processing special categories of personal data.
Lodging A Complaint
DCIL only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority at:
Data Protection Commissioner
Canal House, Station Road, Portarlington, Co. Laois, R32 AP23
DCIL's Data Protection Officer can be contacted at:
Donegal Centre for Independent Living
Ballymacool House, Ballymacool, Letterkenny, Co. Donegal, F92 YY01
Changes to our privacy notice
DCIL may change this notice from time to time. All changes will be posted and updated here. We will notify you directly by email (if we hold one for you) if any significant changes occur. We advise you to check our website www.donegalcil.com frequently to review the most current version of this notice.
This Statement was last updated on 23 May 2018.
DCIL will not collect any personal information about you on this web site without your clear permission. Any personal information which you volunteer to give us will be treated with the highest standards of security and confidentiality, strictly in accordance with the Data Protection Acts 1988, 2003 and General Data Protection Regulation 2016.
DCIL does not collect any personal data about you on this web site, apart from information which you volunteer (for example by e-mailing us or using any feedback form). Any information, which you provide in this way, is not made available to any third parties, and is used only in line with the purpose for which you provided it.
Collection and use of technical information
DCIL has endeavoured to attribute copyright or other intellectual right to the rightful owners where such course has been appropriate. Where any attribution has been missed or overlooked DCIL, on being informed, will correct as soon as possible. All copyrights acknowledged. All web graphics/animations used are Copyright. Hemera Technologies Inc - all rights reserved. Graphics and animations also from Xara, and from Serif, The Print Shop;© 2002 Broderbund Properties LLC, and its licensors; may not be saved or downloaded and are only to be used for viewing purposes. All rights reserved.
The material on this site may not be copied, reproduced, republished, downloaded, posted, broadcast or transmitted in any way except for your own personal non-commercial home use, any other use requires the prior written permission of the copyright holders.
In the preparation and publication of the contents of this web site, the Donegal Centre for Independent Living does not assume legal or other liability for any inaccuracy, mistake, or any other error of whatsoever nature contained herein, and hereby formally disclaims liability in respect of such aforesaid matters. The information on this site is of a general nature only and can change from time to time. The Donegal Centre for Independent Living further disclaims any responsibility for any harm resulting from downloading or accessing any information or material on the Internet through the Donegal Centre for Independent Living web site. Any views expressed in articles published on this site need not necessary be those held by the Donegal Centre for Independent Living. DCIL expressly disclaims any representation or warranty, expressed or implied, concerning the accuracy, comprehensiveness, or suitability of the information for a particular purpose.